Job Opportunity : Logistics Assistant

Job Opportunity : Logistics Assistant

Logistics Assistant Cameroon Bamenda
Job Description


1. Role and responsibilities

The purpose of the assistant position is to assist in the day to day implementation of the logistic functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1) Adhere to NRC policies, tools, handbooks and guidelines

2) Assist with the implementation of the support function portfolio according to plan of action

3) Prepare and develop status reports as required by management

4) Ensure proper filing of documents

5) Promote and share ideas for improvement of the support function

Specific responsibilities

· Ensure that vehicles are used and maintained according to Logistics Handbook and other NRC policies

· Ensure all drivers adhere to NRC logistics and driver’s procedures

· Compile and submit monthly vehicle utilization and carpool reports

· Ensure NRC fleet is utilized and optimised accordingly.

· Prepare requisitions for spare parts for vehicles & Generators

· Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns

· Secure that NRC vehicles are equipped with necessary documents and equipment

· Ensure all drivers fill movement logbook and that logbook is signed by the passengers.

· Responsible for the receipt, storage and dispatch of all assets items from Yaoundé Office ensuring that proper documentation is maintained for same.

· Ensure that assets are tagged before being dispatched to the field.

· To also ensure asset movement is tracked in the Asset Register

· Assist the Logistics Officer with Physical Asset Counts and documents as may be required.

· Ensure that all vehicle records and reports including logbooks, accident report etc. are filled appropriately.

· Keep log of the generators and ensure that fuel consumption is monitored and recorded appropriately

· Filling of all maintenance, vehicle log books, insurance documents, fuel report in office 365

· Ensure that there is a maintenance plan for all equipment including vehicles

· Ensure proper stock management and document in the warehouse

NRC Logistics Standards and Procedures

· Ensuring that minimum operating logistics standards and procedures are implemented in the field office and promptly report to supervisor when gaps are present.

· Providing on the job capacity building and ad hoc trainings to NRC staff – program and support – on logistics related topics.

· Liaising with security team in order to ensure that communication equipment, NRC premises safety set up and contingency stocks are in place, operational and matching required standards.

· Providing support to NRC staff on logistics procedures in the field office

Supervision of Security drivers

· Ensuring that the NRC drivers have the necessary training and understanding of how to perform their duties in a professional way and in accordance to the Logistics Handbook and Standard Operating Procedure.

· Ensuring that the drivers efficiently and professionally fill the log book for all movements

· Reporting any problems, unauthorized absence or disciplinary issues relating to the drivers to the Logistics Officer and Field Coordinator without delay.

· Participate in undertaking regular performance appraisal of drivers as per NRC procedures.

Reporting Duties

· Weekly reporting to immediate supervisors and NRC logistics Officer on logistics operations in the field office

· Prompt reporting to immediate supervisors and NRC Logistics department on logistics situations affecting NRC's staff and operations.

· Fulfilling any other related reporting task as per requests of immediate supervisors and NRC logistics department.

· Following and updating monthly work plan in coordination with immediate supervisor.

Professional competencies

These are skills, knowledge and experience that are important for effective performance:

Required professional competencies:

· Experience from working as logistic staff in a humanitarian/recovery context

· Experience with inventory, asset and vehicle management.

· Experience with computers – Microsoft Word Outlook

· Previous experience from working in complex and volatile contexts

· Documented results related to the position’s responsibilities

· Strong understanding of the context in the Northwest Region

· Written and verbal English essential.

French is an added advantage.

Behavioural competencies

1. Handling insecure environments.

2. Planning and delivering results

3. Working with people

4. Analysing

5. Communicating with impact and respect

6. Coping with change

We Offer:

Month salary/benefits according to NRC Cameroon Salary Scale and terms and conditions.

Fix term contract: One year with possible extension.

Medical Insurance for staff and dependents.

Duty Station: Bamenda, Cameroun with 30% of field travels

All applications must be submitted ONLINE at : https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001| 
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ONLINE at : https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001