Job Opportunity : Administrative Assistant

Administrative Assistant

Date: 31-Aug-2020

Location: Yaounde, CE, CM

Company: Plan International

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. Moreover, we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

ROLE PROFILE

Title :

Assistant Administratif

Functional Area

Programme DAFI Yaoundé

Reports to

Coordinatrice du programme DAFI

Location

Yaoundé

Travel required

Effective Date

30 septembre 2020

Grade

ROLE PURPOSE

Plan International Cameroon est une ONG internationale de développement communautaire centrée sur l'enfant, sans affiliation religieuse, politique ou gouvernementale, établie au Cameroun depuis 1996 et œuvrant pour le bien-être des enfants, en collaboration avec les communautés. Le parrainage d'enfants est le fondement de l'organisation. Grâce au soutien financier du HCR, Plan International Cameroon met en œuvre en 2020, le Programme de bourses DAFI.

Ce programme a besoin pour ses services d’un Assistant Administratif à Yaoundé. Ce poste a été créé afin de donner un appui au programme dans l’atteinte des objectifs en facilitant la fourniture des biens et services dont a besoin le programme.

DIMENSIONS OF THE ROLE

Procurement, logistic and administrative support to the project team.

Procurement

Asset management

Inventory and warehouse management

Fleet management

Petty cash management

ACCOUNTABILITIES

Give support for the procurement, logistic, fleet and administration management for the project as per the Operational Manual (OM), local procedures and policies to ensure value for money is obtained at all times;

Prepares Offers for Bids in accordance with the bidding guidelines;

Prepare regular requisitions for repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as security services, office & housekeeping, etc. …;

Ensure that all the procurement activities processed are capture in SAP,

Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store;

Provide the project support in warehousing and other logistical support;

Manage Petty cash funds

Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

Project team in Yaounde / High

Logistic & Procurement department / High

HCR, Partners & suppliers / High

Project team in Douala / Medium

Refugees / Low

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualification and Experience

University Degree or Two years University Certificate (e.i BTS- DEUG) in Business Administration, Logistic, Law, Management,
Minimum two years’ experience of purchasing, fleet management, maintaining inventories and materials,
Computer skills,
Ability to use general office equipment such photocopiers, printers etc…
Experience working with an international NGO would be an advantage
Have knowledge of behaviour and people habit of the target area might be an added value.

Demonstrated behaviours needed by the post-holder to successfully perform the role:

Planning and organizing abilities,
Timeliness and proactive in the execution of duties,
Ability to inter-act with staff, visitors and partners at all levels,
Communicates in a manner that inspires confidence and professionalism,
High sense of judgment and responsibility,
High sense of integrity,
High safety awareness level of area of operation,
Good team player.

Skills Specific to the post needed to put knowledge into practice.

Good communication and ICT skills,
Good inter-personal skills,
Good client/customer relations,
Good writing and reporting skills,
Good negotiation skills,
Strong team player,
High level of discretion,
Planning & organizing.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We strive for lasting impact

We challenge ourselves and others to be bold in achieving a sustainable and significant impact on the lives of girls, all children and young people.

We are open and accountable

We create a climate of trust inside and outside the organisation, through being open, honest and transparent. We hold ourselves and others to account for the decisions we all make, for doing what we say we will do and for the impact of our actions on others.

We work together

We all achieve more by working together with others inside and outside the organisation We are generous and supportive towards our colleagues and partners. We co-create and implement solutions in our teams, across Plan International, with girls, all children, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We help girls, all children and young people achieve increased confidence and autonomy to change their own lives. We empower our staff to give their best and develop their potential.

LEVEL OF CONTACT WITH CHILDREN

Limited

NEXT STEP:

To apply for this job, kindly click on "Apply". Your application should include:

A cover letter

A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

Location: Yaounde – CAMEROON

Closing date: September 7th, 2020

Females candidates are highly encouraged to apply

Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English, will be considered and only shortlisted candidates will be contacted.

Plan international has a child protection and gender equality policies that are integral part of the recruitment process.

All applications must be submitted ONLINE at : https://jobs.plan-international.org/job/Yaounde-Administrative-Assistant-CE/617582701/|

COMMENT POSTULER

ONLINE at : https://jobs.plan-international.org/job/Yaounde-Administrative-Assistant-CE/617582701/