WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
JOB PURPOSE: WFP Cameroon in seeking a Finance Assistant to coordinate and provide finance and budget services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making. The incumbent is expected to manage resources and coach team of support staff or specific support service (s).
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
Under direct supervision of the Senior Finance Associate and overall supervision of Head of Finance and Administration, the Finance Assistant will among other tasks perform the following activities:
- Verify vendor and customer claims for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that goods have been received or services rendered; and ensure timely recording;
- Monitor invoice tracking system (ITS) against Purchase Order /contracts or other documents to ensure that purchases/services are properly authorized and that goods have been received or services rendered;
- Initiate payment vouchers according to WFP financial rules and regulations;
- Process advance payment (receive request for advance payment, review request, post down payment request);
- Perform accounting transactions (Park general ledger document);
- Manage payment procedure (prepare payment documents and send them for signature, manage individual check payments and payments by bank transfer, file invoice documentation);
- Ensure full support to UNHAS activities (Focal Point)
- Ensure full support to all corridor activities (Alternate)
- Perform any other duties.
4Ps Core Organizational Capabilities:
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/ ”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Functional Capabilities:
Capability Name
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Description of the behaviour expected for the proficiency level
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Internal Controls & Compliance
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Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.
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Performance Budgeting, Analysis & Reporting
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Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.
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Resource Management
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Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.
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Financial Mgmt. & Accounting Principles
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Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
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Supply Chain and Operations Knowledge
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Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).
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Educational Requirements:
Completion of secondary school education. A post-secondary certificate in the Finance and accounting area will be an added value.
A University degree in Business Administration or related fields will be an asset.
Working Languages:
Fluency in either English or French and good working knowledge of the other.
Essential Experience:
At least three (3) years of professional experience in Finance, Accounting, Audit or relevant fields, with great independence, decision making authority, supervision of staff and managing complex funding situation.
CRITICAL SUCCESS FACTORS
- In-depth knowledge of financial management and reporting procedures
- Professional experience in IPSAS (International Public Sector Accounting Standards), IFRS or any other international accounting standards.
- Knowledge of internal/external audit and oversights
- Good knowledge of SAP or ERP software
- General knowledge of UN system policies, rules and regulations
- Has experience working with auditors and other third-party vendors
- Ability to work independently with minimum instructions and supervision;
- Ability to easily adapt and cope with a multicultural environment;
- Ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds;
- Good computer knowledge and skills;
- Ability to work under tight deadlines and simultaneously manage multiple tasks in an autonomous manner;
- Ability to work creatively in a busy environment on several projects simultaneously;
- Ability to handle any other additional tasks as requested by his/her supervisor.
- Excellent written and communication skills in English or French;
- High level of confidentiality and excellent customer relation;
- Commitment to continuous learning and improvement;
- Ability to monitor delivery from core manager and draw attention on variance
Female applicants are especially encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Deadline for applications: 09/07/2020
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