Job Opportunity : Logistic and Procurement Officer P4G

Job Opportunity : Logistic and Procurement Officer P4G

Logistic and Procurement Officer P4G

Date: 29-May-2020

Location: Garoua, NO, CM

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

Title 

Logistic and Procurement Officer

Functional Area 

Administration

Reports to 

P4G -Operations Manager

Location 

Garoua 

Travel required 

Yes

Effective Date 

01.05.2020 

Grade 

C1

ROLE PURPOSE

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

DIMENSIONS OF THE ROLE

Process the purchase and supply of goods and materials for the PU as per the Operation Manual (OM), local procedures and policies to ensure value for money is obtained at all times,

Process with the preparation and processing of bidding documents for public tender offers to ensure a fair and transparent process for securing the services of consultants and contractors,

Process with the preparation, update and maintenance of contracts to keep and track all contracts without any reports on program disruptions due to maladministration of contracts,

Produce and maintain an up-to date supplier database and price list for easy access to the required information that would ensure prompt procurement goods and materials for program activities,

Ensure that all the procurement activities are capture in SAP,

Monitor and follow-up the hotel and conference room booking,

Monitor and follow-up all vehicle fleet movement,

Monitor and manage the team of Front Desk Assistant, Receptionist and Janitors to ensure they perform effectively and provide the required support services,

Prepare and follow-up the administrative department cash forecast,

Responsible for the rapid identification and setting up of office and staff accommodation, and other premises in fast changing and volatile environments. This includes fitting of equipment required to run the office and ensuring the staff movements.

Coordinate asset management for all projects under the area of responsibility including; disposal plans asset verification, compliant purchasing. Process with the registration, update and status of the fixed asset acquisition /movement, to keep and track all assets with no reports of loss of assets,

Ensure suitable accommodation, communication means and transport is in place for staff, visiting Plan staff, and consultants

Ensure the office & its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions,

Drafting of Letters and contracts

Share cost recovery vehicle usage charging invoices with finances department; updated data for vehicle cost recovery annually

Supervision of admin staff; review and fixing objectives, Midterm Appraisal and final evaluation;

Preparation, update and follow-up of the procurement Plan (monthly/quarterly);

Keep the P4G Operations Manager informed of any initiative or difficulties related to the office for attention/redress for the provision of the required support services for program implementation, and submit all document to his approval,

Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

ACCOUNTABILITIES

Understands administrative requirements as per the Procurement guide and other policies and procedures and provides required services to staff;

Exhibit a good sense of judgment and responsibility in the performance of duties;

Works with minimum supervision;

Refers all final decision making to the supervisor

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

Keeps and maintain a high contact with contractors, service providers and suppliers for the provision of goods, material, equipment’s, utilities repairs and maintenance that would ensure Plan receives value for money.

Maintains a high contact with all PU Office staff to receive and process requests for administrative services;

Maintains medium contact with country staff from the Program Unit to offer support, information, influence and or reasoning with regards to administration related issues.

Inside the organization technical relationships with Country Administrative Manager,

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

University Degree or Two years University Certificate in Logistic / management/ law

Minimum two years’ experience of purchasing, maintaining inventories and materials

Computer skills

Ability to use general office equipment such photocopiers, printers etc…

Experience working with an international NGO would be an advantage

Good communication and ICT skills

Good inter-personal skills

Good client/customer relations

Good writing and reporting skills

Good negotiation skills

Strong team player

High level of discretion

Planning & organizing

Desirable

Planning and organizing abilities

Timeliness and proactive in the discharge of duties

Ability to inter-face with staff visitors and partners at all levels

Communicates in a manner that inspires confidence and professionalism

High sense of judgment and responsibility

High safety awareness level of area of operation

Good team player

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.

Holds self and others accountable to achieve the highest standards of integrity.

Consistent and fair in the treatment of people.

Open about mistakes and keen to learn from them.

Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.

Creates a climate of continuous improvement, open to challenge and new ideas.

Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT

Travel requirements

LEVEL OF CONTACT WITH CHILDREN

Low contact: No contact or very low frequency of interaction

Mid contact: Occasional interaction with children

High level: Frequent interaction with children 

Location: Garoua

Type of Role: Logistic and Procurement Officer

Reports to: Operation Manager

Grade: C1

Closing Date: 19/06/2020| 

COMMENT POSTULER

Online at : https://jobs.plan-international.org/job/Garoua-Logistic-and-Procurement-Officer-P4G-NO/598025101/