Job Opportunity : Finance Coordinator

Finance Coordinator - Bamenda

Date: 05-Mar-2020

Location: Bamenda, NW, CM

Company: Plan International

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. Moreover, we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Title	Finance Coordinator
Functional Area	Finance
Reports to	Country Finance Manager ( CFM) Emergency Response Manager (ERM): dotted line
Location	Bamenda Program Unit	Travel required
Effective Date	March 2020	Grade	C2

Budget Planning and monitoring

Participates to the budgeting process and ensures that operational plans are consistent with the approved budgets
Monitor PU budget and provides regular budget Vs Actual analysis for information to the PU (Program Unit) Management Team and CFM.
Liaise with Program and Grant Teams to appropriately manage projects (including Grants) financial information in corporate systems (SAP & SAP BI)
Prepare timely Monthly Grant financial reports as per FAD schedule and in accordance with the donor’s requirements.
Review Project Outlines and modifications to ensure accuracy of codification and budget availability as per latest funding budget with specific outputs for apportioned cost ( 3001) and shared direct cost ( 2961)

Accounting and treasury :

Reviews and consolidates PU monthly cash forecast with bi-weekly cash refresh.
Ensures petty cash surprised count is performed at least quarterly and kindly documented.
Ensure that the PU has sufficient funds for operations and project implementation.
Ensures that all period thirteen (13) transactions are reviewed, approved and posted
Ensure that shared direct costs (PU operations and salaries) are recorded in a monthly basis in appropriate Projects based on the donor budget allocation.

Financial reporting and analysis:

Prepare PU financial Monthly & Quarterly reports ( receivables, liabilities, prepayment, staff advances..) and send to Business Analyst for review and consolidation
Consolidates and send to Business Analyst updates of partner Advances Report regularly at the end of every month.
Prepare Monthly Bank Reconciliation and Target Bank Balances and pops up noted irregularities to CFM before his/her signed off.
Reviews Year End schedules and reports.
Ensure that grant financial reports are prepared based on donor requirements and timely

Internal Financial Control

Ensure that Delegation of Authority summary Form for office is followed at the level of PU and inform the CFM on any changes
Review all vouchers (cash disbursement, cash receipt, journals) for completeness, accuracy and consistency with attached supporting documents in compliance with the Operations Manual (OM) and local laws and before the authorization of Program Unit Manager.
Ensure that all transactions are recorded into SAP., if there is any exception, get in touch with CFM for direction
Ensures that management of cash complies with the key requirements of the OM (Operations manual) and or other management controls as appropriate.
Prepares and updates duties segregation matrices.
Conducts field visit at least minimum of once a month to support partners if available
Identifies areas of internal control weakness and reports to the CFM.
Acts upon the financial component of audit through the monthly Audit Action list status report.
Coordinates with the CFM on banking regulatory changes/updates affecting financial transactions.
Trains Finance, non-Finance and Partner staff on Finance related processes and procedures.
People management
Conduct interim and final evaluation of direct report staff based on PMS guidelines.
Mentors/coaches staff on continuous basis
Conduct regular meeting with staff.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

Internal

Program Staff – high

P&C Manager – Medium

Country Finance Manager – High

Grants Accountant – High

Grants Support Manager - Low

Country Accountant – High

Business Analyst - High

Project Account Assistant- High

PUM - High

External

Partners (Medium)

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential
University degree in Accounting/Finance/Management
At least 1 years’ experience in a similar role.
Fair knowledge of project management
Good experience and knowledge of accounting and grant funds management regulations and procedures;
Good experience and knowledge on internal financial controls and procedures.
Good experience in project reporting requirements

Desirable

Problem solving skills
Good team player (ability to work in a team)
Proficient in Microsoft applications especially excel
Good communication skills both oral and written
Ability to work under pressure and deliver to tight deadlines
Innovative
Independent minded, objective and demonstrate a sense of integrity.
Organized, methodic and meticulous
Innovation and willingness to learn at a faster rate
Remains calm and positive under pressure and in difficult situations
Aware of impact on others and adjusting own behavior accordingly
Tolerant of difference - cultural sensitivity in relation to its impact on HR
Monthly feedback on time
Monthly Reporting on time.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT

The position holder will work in a typical office environment with some of his/her colleagues in same office environment and others on the field.

LEVEL OF CONTACT WITH CHILDREN

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.

NEXT STEP:

To apply for this job, kindly click on "Apply". Your application should include:

A cover letter

A comprehensive CV including details of two referees, one of whom should be your current of most recent supervisor

Location: Bamenda/Buea/Kumba – CAMEROON

Closing date: March 19th, 2020|

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