Avis de recrutement: Logistics Manager

THE MENTOR INITIATIVE PROJECT SEEKS TO RECRUIT A LOGISTICS MANAGER

The Mentor Initiative Project (MIP) is an emergency public health intervention in Kumba and Mamfe health districts, focusing on health, water and sanitation. For this purpose, The Mentor Initiative Project opened an office in Buea in May 2019. The recruitment of international and national staff has started in the meantime.

Job Location: BUEA

Beginning of contract: 18th February 2020

Contract duration: 6 months with possibility of extension

Probation period: 4 months

What we offer: Salary + Social benefits (medical coverage, paid leaves)

Deadline date for submission: 29th January 2020 (Mid-day)

Job Description

MISSION

The Logistics Manager is responsible for the implementation and supervision of all logistics activities on his assignment base.

It organizes logistical support for programs in accordance with The Mentor Initiatives Project.

It assists the field coordinator in the implementation of safety rules.

Main tasks:

Supply Management

Carry out a purchasing environment analysis at the local level

Supervise the update of price lists and supplier files

Manage The Mentor Initiative Project purchasing procedures and those from donors funding the programs.

Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints

Receive, approve and process requests for quotes and internal order forms

Ensure that budgetary lines related to logistics are monitored and observed

Supervise the preparation of purchasing documents and draft the contracts

Participate in the drafting the call for tenders

Supervise purchasing, ensuring that approval rules and procedures are observed

Select suppliers and negotiate prices, deadlines and delivery methods

Ensure that purchasing documents are complete and archived in keeping with The Mentor Initiative Project procedures

Ensure that dealings with suppliers are monitored

Vehicle Fleet Management

Negotiate vehicle rental contracts

Supervise the planning and execution of maintenance and repair work on mission vehicles

Establish vehicle movement schedules

Ensure that a complete breakdown kit is available on board all vehicles

Permanently ensure that all drivers have received general training and carry out regular testing

Ensure that drivers are aware of their obligation to adhere to The Mentor Initiative Project International safety rules and procedures

Check that vehicle log books are in place and are used correctly

Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analysed and recorded

Prevent the misappropriation of fuel and spare parts

Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment/Telecommunications Management

Update inventory in real time

Optimize distribution of materials according to task needs

Organize the installation, safe-guarding and monitoring of materials

Install communication means and ensure that they are regularly maintained

Train teams in the use of these communication means

Management and Monitoring of IT Equipment

Update antivirus software

Implement backup and data-protection procedures

Ensure the maintenance and correct use of IT equipment

Provide technical assistance to teams and organize training sessions

Stock Management

Select storage locations and create a plan for the development and security of these sites

Ensure material is stored under suitable conditions and monitor expiration dates

Ensure procedures are followed as stock is checked in and out

See that all documentation linked to stock is complete and correct

Supervise monthly physical stock inventory

Human Resources Management

Analyse and quantify the needs for logistics personnel

Recruit, train and supervise the logistics team

Perform the EAP of the members of the logistics team

Organize regular formal meetings with team members

Security

Implement team safety measures as determined by the coordination team

Train teams in safety rules and procedures

Pass on any security-related information to his/her line manager

Reporting / Capitalization

Ensure the capitalization of prices and suppliers lists, as well as on the documentation in use (import - export, exemption, taxes)

Ensure IOF monitoring and inform requesters of the progress of their orders

Consolidate the logistics pack monthly and send it back to the logistics coordinator

Provide the logistics coordinator with all the elements necessary for writing interim and final reports

Send back the purchase files of the closed programs to the coordination according to the established frequency

ORG CHART POSITION (reporting and functional relationships)

Line Manager: Field Coordinator

Line report: Logistics teams

Functional Manager: Logistics Coordinator

Functional Report: -

Requirements

Personal abilities:

Proven experience in working in complex and volatile environments

Previous experience with a INGO on similar programs

Strong ability to respect confidentiality and neutrality principles

Strong knowledge of Humanitarian principles

Leadership and communication skills

Dynamism and energy

Technical competences:

Master's in Logistics Management or Logistics and Transportation Management Preferred.

Bachelor's degree in Industrial Engineering Logistics Management or Business Administration.

Minimum of 03-year professional experience in Logistics Management

Proven experience as Logistics Manager in Humanitarian Sector

Knowledge in Microsoft Office

Reporting / Communication skills

Proven knowledge of transportation and purchase regulations as per the Cameroonian law.

Knowledge and experience in risk analysis

Knowledge in logistics budget planning, analysis and management

APPLICANT FILES:

Please submit your application (CV, cover letter, work and study certificates and references) per email: recruitment.mentor.initiative@gmail.com

with the subject “Logistics Manager”

Important: the position you want to apply for has to be specified in the subject of your e-mail, otherwise the application will not be considered as valid.

The Mentor Initiative reserves the right to select a candidate and finalize the recruitment before the final date.

ONLY the selected candidate will be contacted.